Digitalizing financial processes is no longer just an option but a necessity for Romanian companies looking to reduce errors and improve efficiency. Managing invoices, especially those received from ANAF’s Virtual Private Space (SPV), can be a complex and resource-intensive task if not properly automated.
Our innovative solution, based on a business process management (BPM) system and integrated with a document management system (DMS), completely simplifies this process, from downloading invoices from the SPV to their final approval.
How does our solution work?
- Automatic processing of invoices from SPV: The first step in automating and simplifying e-invoicing operations begins with the automatic download of invoices from ANAF’s Virtual Private Space (SPV). This eliminates the need for manual intervention and reduces the risk of omissions or delays in retrieving essential documents.
- Automatic archiving in the DMS: Once downloaded, invoices are automatically archived in the document management system (DMS), ensuring compliance with legal document retention requirements and enabling quick access to them anytime, from anywhere.
- Redirecting to designated approvers: After archiving, invoices are automatically routed to the appropriate approvers, based on the supplier who issued the invoice. Our solution allows for customized approval workflows for each supplier, ensuring documents reach the right people without delay.
- Automatic allocation of accounting accounts and payment sources: Our solution not only forwards invoices for approval but also automatically assigns accounting accounts and expense sources based on predefined criteria, further simplifying the financial validation process.
Benefits of the electronic invoice processing solution:
- Error reduction: Full automation eliminates the risk of human errors in processing and assigning accounting accounts.
- Time savings: From downloading invoices from SPV to final approval, everything is done automatically, saving time for both the team and employees.
- Transparency and compliance: Documents are securely archived and can be quickly accessed for checks or audits, ensuring compliance with legal requirements.
- Increased approval efficiency: Invoices quickly reach the responsible individuals, and approval workflows are transparent and efficient.
Why choose our automation solution for e-Factura?
The integration between BPM and DMS, with automatic processing of invoices from ANAF’s SPV, is the perfect solution for companies looking to modernize and streamline their financial processes. By eliminating repetitive manual work and ensuring clear traceability, companies can focus their resources on value-added activities while reducing the risks and costs associated with invoice management.
Discover how our solution can transform the invoice management process in your company and contact us for a personalized demonstration.